| About Us
In the year 2021, our team at FleetMasta identified a significant gap in the market within the Small to Medium Sized logistics sector. We observed that there was a lack of affordable systems available to facilitate smooth operations for these companies. Motivated by this observation, we embarked on a mission to address this challenge.
Through extensive research and analysis, we identified several key areas essential for the efficient functioning of a logistics company. Drawing upon our expertise and innovative spirit, we developed a comprehensive solution aimed at alleviating administrative burdens and simplifying audit processes for logistics operations.
Our solution is designed to be intuitive and user-friendly, ensuring seamless integration into existing workflows. By providing Small to Medium Sized logistics companies with access to advanced yet affordable systems, we aim to empower them to streamline their operations and achieve greater efficiency and effectiveness in their business endeavours.
Products
Explore the array of essential functionalities offered by FleetMasta below. These features are encapsulated within distinct modules, catering to various aspects of fleet management.
From comprehensive driver and vehicle information management to robust incident management capabilities, seamless walkaround checks, and beyond, FleetMasta encompasses a wide range of features designed to streamline operations and enhance efficiency.
Whether you're a solo driver seeking to monitor administrative activities more closely or a logistics company of any size, from small to large enterprises, FleetMasta is tailored to meet your specific needs and scale with your business growth.
Presenting our current suite of modules
Driver Information Module:
This module serves as a comprehensive repository for all pertinent driver details, including essential proofs. Moreover, it features a built-in reminder system to prompt timely renewals of driver documentation, ensuring ongoing compliance with regulatory standards.
Vehicle Information Module:
Containing exhaustive information on company vehicles, this module facilitates efficient vehicle management. It encompasses vehicle damage monitoring, particularly valuable in multi-driver scenarios. Drivers can record daily damages prior to commencing their shifts, distinct from routine walkaround checks. Additionally, it enables defect reporting for addressing vehicle issues promptly. Furthermore, the module facilitates vehicle maintenance tracking, ensuring vehicles remain in optimal condition.
Incident Reporting Module:
Critical for maintaining safety and accountability, this module captures various incidents encountered on the road. Drivers are encouraged to utilise this module even for minor incidents, ensuring comprehensive incident documentation.
Walkaround Check Module:
Tailored for HGVs, 7.5t vehicles, vans, and trailers, this module allows companies to customise checklists to suit specific requirements. It includes a time check feature, ensuring checks are conducted thoroughly within a stipulated time frame.
Shifts and Timesheet Module:
Featuring advanced functionalities such as location tracking for sign-in and out, timesheet summaries, and attendance reports, this module streamlines workforce management. Simply upload schedules directly from Excel or input data manually, with drivers receiving notifications of their assigned shifts.
Holiday Module:
At the commencement of each working year, drivers are allocated a specific number of holiday days. This module facilitates holiday requests and tracks accrued and utilized leave within the system.
Expense and Invoice Module:
Empowering drivers to submit expense claims and invoices seamlessly, this module simplifies financial processes. Self-employed drivers can generate invoices directly through the system, while expense claims facilitate reimbursements for company-related expenditures.
Our future modules
- Contract and policy module
- Learning management module
- Employee audit module
- Site Risk assessment module
- Driver tracking module
Gallery
Register for a Demo session today
We understand your keen interest in FleetMasta, and the next step is to sign up for our informative Demo sessions. These sessions are meticulously crafted to guide you through the application and highlight key workflows essential for bolstering your organisation's operational capabilities.
Frequently Asked Questions
-
Can we try the system before committing to purchase?
Yes, we have a 14-day free trial period that gives you time to understand the system before you commit to purchase.
-
Do you offer any onboarding or training sessions for the system?
Yes, we offer free Demo sessions and training sessions throughout the year. Contact us and we can arrange this with you.
-
Do you have the mobile app versions of the web application?
Yes, we will only have this for the drivers. But the admin will only be able to access the backend via a laptop or a PC.
-
How does the system handle time tracking and attendance?
The drivers have the GPS location enabled on the app so that we can track their sign-in and sign-out location. We also have time stamps on the sign-in and sign-out times.
-
How is support provided if needed?
We have a 24/7 chat option and also an incident report escalation. Once an incident or issue is raised, we have a member of our team get in touch almost immediately to attend and ensure the issue is resolved.
-
Is the system customisable to suit our specific needs?
There are some customisable features that will suit your needs. For example, you can select your own currency, you can edit your email notification templates and you can also edit your walkaround check questions.
-
How does the scheduling work?
It's simple, there is an excel template in the system. Once the manager creates the schedule outside of the system, the manager transfers the schedule into the template and the template is uploaded. Once upload is done, teh schedule is ready. The driver impacted will get email notifications on their schedule and also reminders closer to the time of their schedule.
-
How secure is the system and our data?
Security is a top priority for us. We employ industry-standard encryption protocols to protect sensitive data and ensure compliance with data privacy regulations such as GDPR or HIPAA.
-
What are the key benefits of using an online logistics employee management system?
Using FleetMasta offers several benefits, including improved efficiency in scheduling and tracking employee hours, reduced administrative burden for HR teams, enhanced communication among team members, better compliance with labour regulations, and increased productivity.
